Floyd-Mitchell-Chickasaw Solid Waste Management Agency
Executive Board Meeting
Tuesday, August 14, 2018 @ 5:30 P.m.
** NOTICE TO THE PUBLIC: In consideration of all, if you have a cell phone, please turn it off or put it on silent ring
** Call to Order
** Roll Call
** CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council members vote on the motion.
- Approve the Agenda as presented
- Minutes of the Executive Board Meeting-July
- Summary List of Bills -July 2018
** Citizen Forum - This is a time set aside for comments from the public on topics of Landfill business for items listed on the agenda and other topics not listed on this agenda. Please understand that the Council is not likely to take any action on your comments at this meeting (if the topic is not on the agenda) due to requirements of the Open Meetings Law, but may do so at a future meeting. The Chair of the Board and Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Chairman will limit each speaker to five minutes.
- Financial Statements -July 2018
- Discussion/Decision on rough draft budget for 2019 Fiscal year
- Update on new equipment, and cell #3 progression-Landfill Staff
- Pay request number 1 for Cell #3 expansion approval
- Discussion and decision on fuel contract
** Board Comments -
** Adjournment: ** Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4 (2), Code of Iowa.
Floyd Mitchell Chickasaw Solid Waste Management Agency
Executive Board Minutes - Regular Meeting
August 14th, 2018
On Tuesday, August 14, 2018 at the Meeting Room at 5:30 p.m. the regular meeting of the Executive Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.
Chairman Joel Voaklander (Mitchell County) in the chair and Full Board Members Al Anhorn (Carpenter), Jerry Dunlay (Osage), Jerry Joerger (Charles City), Doug Kamm (Floyd County); Cindy Lantow (Fredericksburg), Deb Larsen (New Hampton), Doug Merfeld (Marble Rock)were present. Absent: Tim Zoll (Chickasaw County)
Employees present: Dave Pitz and Lori King.
Guests present: Tracy Merfeld.
A motion was made to approve the consent agenda as presented including Minutes from the Executive Board Meeting – July 2018 and Summary List of Bills from July 2018 by Deb Larsen and second by Tim Zoll. All members present voting aye, motion carried.
Under Citizen Forum – Louisa Montealvo from North Iowa Broadcasting updated the Board how important the radio ads are to the Landfill and to thank us for the business. She stated that radio reaches 93% of the people.
The financial reports were reviewed and discussed. We are at 10 months in our fiscal year and all looks to be in line in our budget. We have had a few unexpected repairs but still all looks good. After discussion, a motion was made by Jerry Dunlay seconded by Doug Merfeld to approve the financial reports. All members present voting aye, motion carried.
The finance committee will be meeting to do a draft of the 2018 / 2019 Budget. This will be presented for review at the September Full Board meeting.
Doug from HLW was present to give the Board an update on the new cell development. All is going good and looks as though the construction should be done on time as long as the weather holds. It was noted that the staff and contractor work well together. The 1st pay request was submitted for payment in the amount of $160,552.37 and this is for materials on site. A motion was made by Al Anhorn second by Jerry Joerger to approve payment of the pay estimate #1 in the amount of $160,552.37. All members present voting aye, motion carried.
It was noted that the GPS is working well and it is being used in the compactor. Dave stated that they see a huge improvement in compaction. They have the new pickup and it will work out great.
Discussion was held on setting up a LP contract. Dave presented pricing and a motion was made to set up a contract with Innovated Ag at a price of $1.20. A motion was made by Jerry Joerger second by Al Anhorn to book 4000 gallons at the $1.20 per gallon on the contract for one year. All members present voting aye, motion carried.
There being no further items requiring board action, the meeting was adjourned 6:03 p.m. with a motion by Doug Merfeld second by Deb Larsen. All members present voting aye, motion carried.
The Minutes from the September Full Board Meeting will be published in the New Hampton Tribune.