Floyd Mitchell Chickasaw Solid Waste Management Agency
Full Board Minutes
August 13, 2019
On Tuesday, August 13, 2019 at the Meeting Room at 5:30 p.m. the regular meeting of the Full Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.
Chairman Joel Voaklander (Mitchell County) in the chair and Full Board Members Alan Anhorn, Marguerite Ashley, Lavern Cerwinske, Karen Damjanovic, Jerry Dunlay, David Geerts, Gerald Harr, Jerry Joerger, Norman Johnson, Doug Kamm, Joe Keeling, Deb Larsen, Cindy Lantow, Donna Lunsford, Trevis O’Connell, Norman Johnson, Jay Uhlenhake, and Tim Zoll were present.
Employees present were Dave, Tyler, Lori and Dustin.
Guests present: Steve Smolik
Board Members Absent: Roger Brumm, Angelina Dietz, Joe Koenigs, Scott Johnson, Randy Taylor and Representatives from Carpenter, Colwell.
A motion was made to approve the consent agenda as present and including Minutes from the Full Board Meeting – June 2019 and Summary List of Bills from July, 2019 by Deb Larsen and second by Jerry Joerger. All members present voting aye, motion carried.
Discussion was held on selling the old dozer and possibility purchasing a new dozer. The one is causing us a lot of trouble as it has a lot of issues. It is a 2014 Dozer. Joel got a quote from Ziegler CAT for a D6NLGP, 170 hp dozer with a landfill package on it for $311,000. The warranty is 60 months or 4,000 hours and this is all included in the price. Discussion was also held on getting rid of the old dozer. A motion was made by Al Anhorn second by Donna Lunsford to purchase the D6NLGP dozer from Ziegler CAT for the $311,000 and to take the old one to the Ritchie Bros auction to sell. All members present voting aye, motion carried.
Todd W of HLW was present to talk with the Board on ways to get rid of the leachate. Todd went over several options. The best option is to work with the City of Elma for them to take the leachate. A pipe would be installed from the landfill to Elma which is about 6 miles. After much discussion, a motion was made by Cindy Lantow second by Marguerite Ashley to have the City of Elma check with the IDNR to see if they will be able to take the leachate and if they can, get an agreement drawn up that would work for Elma and the Landfill and for the Landfill Board to review the agreement. If this all looks good, then to proceed with the project. All members present voting aye, motion carried.
Jerry Joerger stated that they have been working on the 2019/2020 budget. It will be finalized and presented to the full board in September. The financial reports were reviewed and discussed. We are 10 months into our budget and pretty much on track with the budget. After discussion a motion was made by Jerry Dunlay second by Norman Johnson to approve the financial reports and CD list as presented. All members present voting aye, motion carried.
There is some electrical work that needs to be done at the landfill, this can be done when they put in the generator for an added cost of $8,560.00. After discussion, a motion was made by Gerald Harr second by Trevis O’Connell to do the electric work. All members present voting aye, motion carried.
The final payment along with a resolution to accept the project was presented from Steger for approval. The amount due is $6,860.90 and then in 30 days the retainage of $9,781.10 is due. A motion was made by Jerry Dunlay second by Trevis O’Connell to approve the payment of $6,860.90. All members present voting aye, motion carried. A motion was made in the form of a resolution by Al Anhorn second by Tim Zoll to approve the resolution as presented. Ayes: Alan Anhorn, Marguerite Ashley, Lavern Cerwinske, Karen Damjanovic, Jerry Dunlay, David Geerts, Gerald Harr, Jerry Joerger, Norman Johnson, Doug Kamm, Joe Keeling, Deb Larsen, Cindy Lantow, Donna Lunsford, Trevis O’Connell, Norman Johnson, Jay Uhlenhake, and Tim Zoll. Nays: None. Whereupon the Board Chairman declared Resolution No. 8-13-2019 passed and approved as of this date.
Resolution of Acceptance of Public Improvements – No. 8-13-2019
WHEREAS, the Floyd Mitchell Chickasaw Solid Waste Management Agency has entered into an Agreement with Steger Construction Inc., Dyersville, IA dated April 9, 2018, for construction of certain public improvements described as the Phase 3 Expansion at the FMC Sanitary Landfill, Mitchell County, Iowa referred to as the project, and
WHEREAS, HLW Group, LLC, the Engineer for said project, has stated the Project has been completed in general compliance with the terms, conditions, and stipulations of said Contract as per Engineer’s Certificate of Substantial Completion, and
WHEREAS, the project was substantially completed (all work except seeding) on November 12, 2018. Seeding was completed on July 11, 2019. The Original Contract substantial completion date was October 5, 2018. The Contract substantial completion date was extended to November 25, 2018 in Change Order #1.
NOW, THEREFORE, BE IT RESOLVED, that the Floyd Mitchell Chickasaw Solid Waste Management Agency hereby accepts the Project subject to warranties and maintenance provisions provided under the Contract, and hereby
APPROVES total payment in the amount of Nine hundred and twenty-five thousand, six hundred eighty-six and 09/100 dollars ($925,686.09). Note that the early release of a portion of the 5% retainage was approved by the Agency and included in Application for Payment #5 approved December 11, 2018. The amount requested on Pay Request #6 ($6,860.90) shall be paid within ten (10) days of this Resolution of Acceptance. The remainder of the amount owed for this ($9,781.10) shall be paid no sooner than thirty (30) days after the date of this Resolution of Acceptance.
Approved this 13th day of August, 2019 by the Floyd Mitchell Chickasaw Solid Waste Management Agency.
Signed: Joel Voaklander, Chair ATTEST: Cindy Lantow, Secretary
Tipping Fees were discussed briefly. The board will look at these in the next few months to see if they need to be raised. No action taken at this time.
Lori commented that the Comp Plan will be re-done this year and that she will need all of the Board members current contact info and the alternate name from each Town / County.
There being no further items requiring board action, the meeting was adjourned 6:37 p.m. by Chairman Joel Voaklander.
The Minutes from the September Board Meeting will be published in the New Hampton Tribune.
These minutes are also published on the landfill’s website at fmclandfill.org