Floyd Mitchell Chickasaw Solid Waste Management Agency
Unapproved - Executive Board Minutes
July 14, 2020
On Tuesday, July 14, 2020 in the Meeting Room at the Floyd Mitchell Chickasaw landfill at 5:30 p.m. the regular meeting of the Executive Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.
As Chairman, Tim Zoll, was absent, Jerry Joerger was in the chair and Executive Board Members, Alan Anhorn, Steve Smolik, Doug Kamm, Rick Bodensteiner, Trevis O’Connell were present in the Board Room and Cindy Lantow was present by Zoom.
Absent: Bobby Schwickerath and Tim Zoll.
Employees Present were Christian Fox and Joel Voaklander, Director
Guests Present – Alan Powell
A motion was made by Steve second by Doug to add Leachate, Maintenance on Cat and Unit Base Pricing under Old Business. All members present voting aye, motion carried.
A motion was made to approve the consent agenda including the agenda for this meeting, Minutes of May 2020 and June 2020 Special Meeting Executive Board Meetings; Summary List of Bills for June by Trevis and second by Alan. All members present voting aye, motion carried.
The financial statements were discussed. Jerry J. stated that we are 9 months into our fiscal year and at 75% of our budget. Revenue and Expenses look to be on track. Discussion was held on moving some of the money market money to a long-term CD. The Finance will look into doing this. A motion was made by Rick second by Trevis to approve the financials as presented. All members present voting aye, motion carried.
A motion was made to establish a personnel committee with Cindy, Jerry, Alan, Steve being the members. A motion by Cindy second by Alan to make this appointment. All members present voting aye, motion carried. This committee will meet and make a timeline and work on a job description for hiring a director.
The By-Laws were discussed and after discussion a motion was made by Trevis second by Doug to accept the changes made per the attorney. All members present voting aye, motion carried. For final approval the by-laws will be presented to the Full Board for their approval.
Joel updated the Board that HLW had looked into the cementing of the haul road / we also found out that the DNR did respond and all was ok to concrete. The DNR would want to know if and when we started the project. Joel will get more information / bids and this will be presented at the next full-board meeting. We will see if we can still pursue this project this year.
The LP Contract was discussed and a motion was made to stay with IAS (Integrated Ag Services) with a motion by Alan and second by Rick. All members present voting aye, motion carried.
A motion was made by Rick second by Steve to go with Superior Jetting to clean out the Leachate lines with the price being $2,970.00. All members present voting aye, motion carried.
Under old business – Leachate – we need to find another location to haul it in case it is needed. Elma is taking all they can and it is working well. Jerry will check with Charles City to see if they may be able to accept some. Discussion was held on the preventative maintenance on the CAT which would be about $10,600 and after discussion a motion was made by Alan second by Trevis to do this. All
members present voting aye, motion carried. Some discussion was held on unit-based pricing but no action was taken at this time.
There being no further items requiring board action, the meeting was adjourned 6:38 by Jerry.
August minutes will be published in the New Hampton Tribune. A copy of the July minutes can be found on our website.
____________ ______________________
Jerry Joerger, Treasurer
(Filling in for Chairman Tim Zoll)
ATTEST:
___________ _____________________________
Cindy Lantow, Board Secretary
LIST OF BILLS –
Alliant Energy
Electric Service
795.04
Anhorn, Al
Meeting / Mileage
58.00
Ashley, Marguerite
Meeting / Mileage
35.00
Card Member Service
Office Expense
2,320.37
Cerwinske, Lavern
Meeting / Mileage
47.76
City Laundering
Uniforms
385.24
Countryside Construction
Labor
72,030.55
Culligan
Office Expense
119.20
CUSB
Bank Services
261.73
Damjanovic, Karen
Meetings / Mileage
35.00
Dunlay, Jerry
Meetings / Mileage
202.10
Elma City Hall
Leachate Disposal
619.87
Fairbanks Scales Inc.
Scale Expense
20,631.69
Farmland Hardware
Service Materials
540.50
Fox, Christian
Meeting / Mileage
55.70
Geerts, David
Meeting / Mileage
54.72
Haar, Gerald
Meeting / Mileage
41.90
Heartland Engineering Group
Insurance
28,111.00
HLW Engineering Group
Professional Fees
2,319.75
Horgen, Keith
Meeting / Mileage
35.00
Innovative Ag Services
Diesel & Gasoline
1,894.18
Iowa DNR
Professional Fees
120.00
JED Construction
Labor
67,188.60
Jendro Sanitation
Labor
550.00
Joerger, Jerry
Meetings / Mileage
222.80
Johnson Oil Co.
Diesel & Gasoline
100.00
Kamm, Doug
Meeting / Mileage
55.70
Keystone Laboratories
Testing fees
546.66
King, Lori
Meeting / Mileage
141.09
LR Falk Construction
Rock
14,611.57
Lantow, Cindy
Meetings / Mileage
70.00
Linkenmeyer Construction
Labor
3,000.00
Merfeld, Tracy
Meeting / Mileage
75.25
Midwest Electronic Recovery
E-Waste Disposal
1,113.50
North Iowa Broadcasting
Advertising
650.00
O'Connell, Trevis
Meeting / Mileage
54.55
Omnitel Communications
Phone & Internet
176.07
Osage Coop Elevator
Supplies
155.00
Osage, City of
Leachate Disposal
7,895.91
Popp Excavating
Labor
962.50
Rexco Equipment
Repairs
2,248.04
Riley's Inc.
Office Supplies
20.06
Shane, Dan
Meeting / Mileage
35.00
Shindelar, Ed
Meeting / Mileage
25.98
Smith Ag
Labor
8,778.00
Spahn & Rose Lumber Co.
Supplies
396.99
Smolik, Steve
Meeting / Mileage
55.70
Swenumson, David
Meeting / Mileage
64.90
Uhlenhake, Jay
Meeting / Mileage
87.20
US Cellular
Cell Phone
115.24
Voaklander Consulting
Meetings / Mileage
3,731.20
Wright, Tyler
Meeting / Mileage
64.18
Ziegler Inc.
Repairs
3,507.90
Zoll, Tim
Meeting / Mileage
127.50
$ 247,541.39
Unapproved - Executive Board Minutes
July 14, 2020
On Tuesday, July 14, 2020 in the Meeting Room at the Floyd Mitchell Chickasaw landfill at 5:30 p.m. the regular meeting of the Executive Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.
As Chairman, Tim Zoll, was absent, Jerry Joerger was in the chair and Executive Board Members, Alan Anhorn, Steve Smolik, Doug Kamm, Rick Bodensteiner, Trevis O’Connell were present in the Board Room and Cindy Lantow was present by Zoom.
Absent: Bobby Schwickerath and Tim Zoll.
Employees Present were Christian Fox and Joel Voaklander, Director
Guests Present – Alan Powell
A motion was made by Steve second by Doug to add Leachate, Maintenance on Cat and Unit Base Pricing under Old Business. All members present voting aye, motion carried.
A motion was made to approve the consent agenda including the agenda for this meeting, Minutes of May 2020 and June 2020 Special Meeting Executive Board Meetings; Summary List of Bills for June by Trevis and second by Alan. All members present voting aye, motion carried.
The financial statements were discussed. Jerry J. stated that we are 9 months into our fiscal year and at 75% of our budget. Revenue and Expenses look to be on track. Discussion was held on moving some of the money market money to a long-term CD. The Finance will look into doing this. A motion was made by Rick second by Trevis to approve the financials as presented. All members present voting aye, motion carried.
A motion was made to establish a personnel committee with Cindy, Jerry, Alan, Steve being the members. A motion by Cindy second by Alan to make this appointment. All members present voting aye, motion carried. This committee will meet and make a timeline and work on a job description for hiring a director.
The By-Laws were discussed and after discussion a motion was made by Trevis second by Doug to accept the changes made per the attorney. All members present voting aye, motion carried. For final approval the by-laws will be presented to the Full Board for their approval.
Joel updated the Board that HLW had looked into the cementing of the haul road / we also found out that the DNR did respond and all was ok to concrete. The DNR would want to know if and when we started the project. Joel will get more information / bids and this will be presented at the next full-board meeting. We will see if we can still pursue this project this year.
The LP Contract was discussed and a motion was made to stay with IAS (Integrated Ag Services) with a motion by Alan and second by Rick. All members present voting aye, motion carried.
A motion was made by Rick second by Steve to go with Superior Jetting to clean out the Leachate lines with the price being $2,970.00. All members present voting aye, motion carried.
Under old business – Leachate – we need to find another location to haul it in case it is needed. Elma is taking all they can and it is working well. Jerry will check with Charles City to see if they may be able to accept some. Discussion was held on the preventative maintenance on the CAT which would be about $10,600 and after discussion a motion was made by Alan second by Trevis to do this. All
members present voting aye, motion carried. Some discussion was held on unit-based pricing but no action was taken at this time.
There being no further items requiring board action, the meeting was adjourned 6:38 by Jerry.
August minutes will be published in the New Hampton Tribune. A copy of the July minutes can be found on our website.
____________ ______________________
Jerry Joerger, Treasurer
(Filling in for Chairman Tim Zoll)
ATTEST:
___________ _____________________________
Cindy Lantow, Board Secretary
LIST OF BILLS –
Alliant Energy
Electric Service
795.04
Anhorn, Al
Meeting / Mileage
58.00
Ashley, Marguerite
Meeting / Mileage
35.00
Card Member Service
Office Expense
2,320.37
Cerwinske, Lavern
Meeting / Mileage
47.76
City Laundering
Uniforms
385.24
Countryside Construction
Labor
72,030.55
Culligan
Office Expense
119.20
CUSB
Bank Services
261.73
Damjanovic, Karen
Meetings / Mileage
35.00
Dunlay, Jerry
Meetings / Mileage
202.10
Elma City Hall
Leachate Disposal
619.87
Fairbanks Scales Inc.
Scale Expense
20,631.69
Farmland Hardware
Service Materials
540.50
Fox, Christian
Meeting / Mileage
55.70
Geerts, David
Meeting / Mileage
54.72
Haar, Gerald
Meeting / Mileage
41.90
Heartland Engineering Group
Insurance
28,111.00
HLW Engineering Group
Professional Fees
2,319.75
Horgen, Keith
Meeting / Mileage
35.00
Innovative Ag Services
Diesel & Gasoline
1,894.18
Iowa DNR
Professional Fees
120.00
JED Construction
Labor
67,188.60
Jendro Sanitation
Labor
550.00
Joerger, Jerry
Meetings / Mileage
222.80
Johnson Oil Co.
Diesel & Gasoline
100.00
Kamm, Doug
Meeting / Mileage
55.70
Keystone Laboratories
Testing fees
546.66
King, Lori
Meeting / Mileage
141.09
LR Falk Construction
Rock
14,611.57
Lantow, Cindy
Meetings / Mileage
70.00
Linkenmeyer Construction
Labor
3,000.00
Merfeld, Tracy
Meeting / Mileage
75.25
Midwest Electronic Recovery
E-Waste Disposal
1,113.50
North Iowa Broadcasting
Advertising
650.00
O'Connell, Trevis
Meeting / Mileage
54.55
Omnitel Communications
Phone & Internet
176.07
Osage Coop Elevator
Supplies
155.00
Osage, City of
Leachate Disposal
7,895.91
Popp Excavating
Labor
962.50
Rexco Equipment
Repairs
2,248.04
Riley's Inc.
Office Supplies
20.06
Shane, Dan
Meeting / Mileage
35.00
Shindelar, Ed
Meeting / Mileage
25.98
Smith Ag
Labor
8,778.00
Spahn & Rose Lumber Co.
Supplies
396.99
Smolik, Steve
Meeting / Mileage
55.70
Swenumson, David
Meeting / Mileage
64.90
Uhlenhake, Jay
Meeting / Mileage
87.20
US Cellular
Cell Phone
115.24
Voaklander Consulting
Meetings / Mileage
3,731.20
Wright, Tyler
Meeting / Mileage
64.18
Ziegler Inc.
Repairs
3,507.90
Zoll, Tim
Meeting / Mileage
127.50
$ 247,541.39
| july_2018_bills.xlsx |
| july_2019_bills.xlsx |
