Floyd Mitchell Chickasaw Solid Waste Management Agency Full Board Minutes June 11, 2020
On Thursday, June 11, 2020 at the Meeting Room at 5:30 p.m. the regular meeting of the Full Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.Chairman Jerry Dunlay (Osage) in the chair and Full Board Members Al Anhorn, Marguerite Ashley, LaVern Cerwinske, Karen Damjanovic, David Geerts, Gerald Haar, Jerry Joerger, Doug Kamm, Cindy Lantow, Tracy Merfeld, Trevis O’Connell, Representative of McIntire, Dave Swenumson, Keith Horgen, Jay Uhlenhake, Steve Smolik, Pam Wendel, Tim ZollAbsent: Roger Brumm, Joe Keeling, Bobby Schwickerath, Scott Johnson, and Representative from Rudd, Colwell and Carpenter.
Employee present were Christian and Lori and Director Joel VoaklanderGuests present – Todd Whipple of HLW, Alan Powell of Jendro Sanitation, Jeff Short & Mike Crane from John Deere and Josh Wedemeier from CAT.A motion was made to approve the consent agenda as presented and including Minutes from the Full Board Meeting – March 2020 and Summary List of Bills from May 2020 by Jerry Joerger and second by Trevis O’Connell. All members present voting aye, motion carried.Jerry Joerger presented the Financial Reports and CD List. We are 8 months in our year and we are pretty much on target with revenue and expenses. Motion by David Geerts second by Doug Kamm. All members present voting aye, motion carried.
Discussion on ideas for a 5-year plan at the Landfill was held with the following ideas – Plan to have equipment replaced, possible land acquisition, Road, re-doing convenience area, banning metal from landfill, providing a metal recycling & recycling pallet. No action was taken at this time but as we move forward, we hope to working on a plan so that we can be as prepared as possible when things come up.
Discussion on Unit Based Pricing for all Entities – Unit based pricing came up and our Comp Plan talks about and says that the landfill will have unit base pricing. Originally it was set to reduce the amount of garbage that comes to the landfill by 25% and shows that all entities do curb side recycle. (Unit Base Pricing is so much per unit.) It was stated that some entities are not enforcing this. All entities are to enforce the Unit Base Pricing. Unit Base Pricing and Curb Side Recycling was passed and was to be done by 1997. Each town needs to have an ordinance stating that they have unit-based pricing. Discussion on purchasing a new Track Loader – Jeff Short from John Deere explained that he was happy to bid and went over some things that had happened. They explained how they thought their machine would be a good fit and appreciate the opportunity to bid. Josh Wedemeier was on-line from CAT. John Deere’s bid is $325,772.80 and Caterpillar’s bid is $267,183.79. After discussion, a motion was made by Doug Kamm second by Al Anhorn to purchase the Cat Track Loader for $267,183.79. There were 14 ayes with 3 nays. Motion carried. (Note Lead time to get the CAT is 6-10 weeks).
Discussion on paving Landfill Road – Jerry feels like be a good thing to do as we spend a lot on rock and need to do that every year. Rock and dust control cost over $15,000 per year and if it was paved / concrete it would help with all the mud and dust. Al Anhorn suggested that we get the DNRapproval and then go from there and it was the consensus of the board to do that. No other action taken at this time.
Discussion on amending By-Laws and 28E Agreement – Joel went over the changes that have been suggested in the By-Laws and 28E Agreement. The 28E was also discussed on some possible changes and that maybe an attorney should review. A committee was formed to review the 28-E and By-Laws with Doug Kamm, Dave Swenumson, Jerry Dunlay and Director Joe Voaklander being on the committee. A motion by Steve Smolik seconded by Trevis O’Connell to approve this committee. All members present voting aye, motion carried.
Discussion was held on the auditor for our audit of our fiscal year and permission was granted for Jerry Dunlay, Chairman to sign the agreement. The agreement will be Gardiner + Company for a 3-year period. The fees per year are as follows – 1st year $8,500 / 2nd year $8,800 / 3rd year $9,100. A motion was made by Jerry Joerger second by Doug Kamm to approve. All members present voting aye, motion carried.
A clarification of the minutes from 9-25-2007 and adjustment of tipping fees to reflect the same as there was an error made in 2007 with those minutes stating that the tipping fee should be $42.00 / ton. As of now the fees being charged are $41.00 per ton. After discussion, a motion was made by David Geerts second by Dave Swenumson to leave the tipping fee at $41.00 per ton. All members present voting aye, motion carried.
Heartland Insurance papers were presented for renewal. After discussion a motion was made by Al Anhorn second by Steve Smolik to approve. All members present voting aye, motion carried.Director’s Report – Shop is almost complete just need some electric work; Leachate was sent to Elma (3 loads) and everything went well; Generator is working well and has been used twice in the last month; scale repair was done and a new digital display has been installed; HLW sent an email that they are keeping in contact with an Iowa company that is recycling wind turbines.There being no further items requiring board action, the meeting was adjourned 7:15 p.m. with a motion by Tim Zoll and second by Trevis O’Connell. All members present voting aye, motion carried.The Minutes from the July Board Meeting will be published in the Mitchell County Press. These minutes are also published on the landfill’s website at fmclandfill.org.