Agenda
Floyd-Mitchell-Chickasaw Solid Waste Management Agency
Executive Board Meeting
Friday, May 23, 2014
at 9:00 AM

** NOTICE TO THE PUBLIC: In consideration of all, if you have a cell phone, please turn it off or put it on silent ring

** Call to Order 
 
** Roll Call  
 
** CONSENT AGENDA:
All items listed under the consent agenda will be enacted by one motion.  There will be no separate discussion of these items unless a request is made prior to the time Council members vote on the motion.

-Approve the Agenda as presented

** Citizen Forum -
This is a time set aside for comments from the public on topics of Landfill business for items listed on the agenda and other topics not listed on this agenda. Please understand that the Council is not likely to take any action on your comments at this meeting (if the topic is not on the agenda) due to requirements of the Open Meetings Law, but may do so at a future meeting. The Chair of the Board and Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Chairman will limit each speaker to five minutes. 

** New Business – Discussion/Action Item

1. Accept Resignation of Office Manager
   
2. Advertising for Office Manager Position
3. Possible Meeting with Neighbor on Tile
4. Adjourn

**Old Business -  

** Board Comments- 

 **Adjournment:
**Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4 (2), Code of Iowa.

Floyd Mitchell Chickasaw Solid Waste Management Agency
Executive Board Minutes
May 23, 2014

On Friday May 23, 2014 the meeting of the board of directors was called to order by Joel Voaklander at 9:00 AM at the FMC Landfill meeting room.

In attendance were: Jerry Dunlay, Joel Voaklander, Dennis Johnson, Doug Kamm, Doug Merfeld, Jerry Joeger, and Bob Martin.  Absent: Tim Zoll and Cindy Lantow

1. Motion by Bob Martin to approve the agenda, 2nd by Doug Merfeld, Approved and all members present voting aye, motion carried. At that time Jerry Joeger reviewed payroll records for April through May of 2014.
   
   
2. Doug Merfeld made a motion to accept the resignation of the office clerk, (Jamie Shatek), second by Dennis Johnson.  After Joel  Voaklander updated the board on Jamie’s decision to pursue other career interests, and assured us that there were no issues at the agency that made her decision to move on with her future. At the time Joel Voaklander called for a vote and all members present voting aye, motion carried.  A few members of the board will have an exit review with Jamie.
   
   
3. Discussion to advertise for office clerk was held. It was decided to advertise as soon as the newspapers can publish the advertisement for “office clerk” , in the Globe Gazette, Mitchell County Press News, Charles City Press, and New Hampton Tribune.  This will be published May 28th through June 6th., with applications due on June 13th. The personal committee will review applications the following(June 16-20) week and create a short list and set up interviews, as soon as time will allow, that week.  Bob  Martin made a motion,  2nd by Doug Kamm to advertise for “Office Clerk” position in the news circulations previously mentioned.  All members present voting aye, motion carried. Joel Voaklander, Jerry Dunlay and Jamie Shatek will meet and contact the papers with an ad.
   
   
4. Joel Voaklander and Jerry Dunlay met with Roger Grimm before the meeting about a waterway drainage issue. The land fill will hire a contractor, to clean the ditch and construct a berm to direct the steady flow of water from the landfill to a vertical drain tile. Joel V. and Jerry D will work on this immediately.   Discussion was held on replacing the dedicated tile of the landfill property that crosses Grimm’s property and the neighbor to the east of him and outlets in the Wapsi River. Recommendation of the board is to obtain easements from the property owners and prepare to remove and replace the landfill outlet tile across the neighbors property to the east.  Joel  Voaklander will begin that process, and schedule for construction when  the beans are harvested.                                                                                                                                                                       
   
   

A motion by Dennis Johnson, to hire contractor for ditch cleaning and build a berm in the waterway at the Grimm property ditch. Second by Jerry Dunlay. All members present voting aye, motion carried.

Doug Merfeld  made a motion to adjourn Bob Martin second.  All members present voting aye, motion carried.  Time being 10:00 AM.