Floyd Mitchell Chickasaw Landfill
May 12th, 2020 @ 5:30 p.m.
Executive Board Meeting
Landfill Meeting Room/Zoom/Conference Call
Topic: Exec. Board Meeting
Time: May 12, 2020 05:25 PM
https://zoom.us/j/95666394871
Meeting ID: 956 6639 4871
AGENDA
** NOTICE TO THE PUBLIC: In consideration of all, if you have a cell phone, please turn it off or put it on silent ring
** Call to Order
** Roll Call
** CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council members vote on the motion.
** ** New Business – Discussion/Action Items
1) Financial Statements -March and April 2020
2) Directors monthly report
3) Approval of FMC Handbook and Job Descriptions
4) Discussion/decision on new radio quote
5) Approval of ERRAP
6) Approval of contract with HLW for the Comprehensive Plan
7) POWT agreement with Elma, set specifics (price, gallons per week, testing)
8) 963 Trak Loader (5200) discussion
9) Discussion of possible paving main road in the future.
**Old Business –
Generator update
** Board Comments -
** Adjournment: ** Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4 (2), Code of Iowa.
** Call to Order
** Roll Call
** CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council members vote on the motion.
- Approve the Agenda as presented
- Minutes of the Exec Board Meeting-February 2020
- Summary List of Bills – March-April-2020
** ** New Business – Discussion/Action Items
1) Financial Statements -March and April 2020
2) Directors monthly report
3) Approval of FMC Handbook and Job Descriptions
4) Discussion/decision on new radio quote
5) Approval of ERRAP
6) Approval of contract with HLW for the Comprehensive Plan
7) POWT agreement with Elma, set specifics (price, gallons per week, testing)
8) 963 Trak Loader (5200) discussion
9) Discussion of possible paving main road in the future.
**Old Business –
Generator update
** Board Comments -
** Adjournment: ** Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4 (2), Code of Iowa.
Floyd Mitchell Chickasaw Solid Waste Management Agency
Unapproved - Executive Board Minutes
May 12, 2020
On Tuesday, May 12, 2020 in the Meeting Room at the Floyd Mitchell Chickasaw landfill and via Zoom (due to the COVID-19) at 5:00 p.m. the regular meeting of the Executive Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.
Chairman Jerry Dunlay in the chair and Executive Board Members, Jerry Joerger, Al Anhorn, Trevis O’Connell and Steve Smolik were present in the Board Room and Doug Kamm, Cindy Lantow and Bobby Schwickerath were present by Zoom.
Absent: Tim Zoll, representative of Chickasaw County.
Employees present: Lori King, Christian Fox and Landfill Director Joel Voaklander.
Guests: Alan Powell by Zoom and Gerald Harr in the Board Room.
A motion was made to approve the consent agenda as presented including the agenda for this meeting, Minutes of the February 2020 Executive Board Meeting; Summary List of Bills for March & April 2020 by Jerry J. and second by Steve S. All members present voting aye, motion carried.
The financial statements were discussed. Jerry J. stated that we are 7 months into our fiscal year and the revenue and expenses look to be on track. Discussion was held on the CD list with updates on what is coming due and what will be re-invested. A motion was made by Cindy L. second by Doug K. to approve the financials as presented. All members present voting aye, motion carried.
Director’s Report – Joel Voaklander, director at the Landfill gave the Board an update on several items – working on Handbook and Job Descriptions, continues to work with HLW, getting the scale cleaned out. Jerry Dunlay stated that he had noticed a lot of improvements at the landfill since we have a director and all seems to be working well.
The new FMC Landfill Handbook & Job Descriptions were discussed and a motion by Bobby S. seconded by Steve S. to approve as presented. All members present voting aye, motion carried. (Copies are on file at the landfill).
Discussion was held on the quote from Electronic Engineering for new radios. Doug K. stated that Circle K out of Charles City would like to quote the radios. A motion was made by Bobby S second by Doug K. to table this at this time and to get quotes from Circle K. All members present voting aye, motion carried.
Approval of the ERRAP is needed for the DNR, it states what is to be done in case of emergencies. A motion was made by Al A. second by Bobby S. to approve the ERRAP. (A copy is on file at the FMC Landfill). All members present voting aye, motion carried.
A contract with HLW for the Comprehensive Plan was presented in the amount of $14,500 max. The plan needs to be re-done every 5 years. Alan Powell explained the plan a bit and brought up some points of discussion and to make sure everything is defined as it should be. A motion was made by Jerry J. second by Trevis O. to hire HLW to re-do the plan for the FMC Landfill. All members present voting aye, motion carried.
Discussion was held of the POWT agreement with Elma. After discussion on how many loads that they can take and the price, a motion was made by Jerry J. second by Steve S. to table the agreement until we see what a definite price will be per gallon but to allow 3 loads of Leachate to be taken to Elma and to pay the 3.5 cents per gallon. All members present voting aye, motion carried. Gerald Harr from Elma will go back to their Council to see if they will go to 3 cents per gallon.
A motion was made by Bobby S. second by Doug K. to approve the director to get price quotes on a new Trak Loader. Our present one has 5200 hours on it and was purchased in 2014 and is used a lot. All members present voting aye, motion carried.
Discussion was held on the possibility of paving the main road in the future. A motion was made by Jerry J. second by Bobby S. to go ahead and finalize a plan to be presented to the full board. All members present voting aye, motion carried.
It was also discussed that we should have a capital improvement plan with no action taken at this time.
There being no further items requiring board action, the meeting was adjourned 6:55 p.m. with a motion by Jerry J. second by Steve S. All members present voting aye, motion carried.
June minutes will be published in the Charles City Press. A copy of the February minutes can be found on our website.
____________ ______________________
Jerry Dunlay, Chairman
ATTEST:
___________ _____________________________
Cindy Lantow, Board Secretary
LIST OF BILLS –
Alliant Energy
Electric Service
1,018.99
Alta Vista Shopper
Ads
100.00
Anhorn, Al
Meeting / Mileage
116.00
Ashley, Marguerite
Meeting / Mileage
65.16
Betsinger, Clinton
Meeting / Mileage
51.68
BMC Aggregates LC
Labor / Materials
1,064.39
Bodensteiner Impl.
Repairs, ATV
440.91
Brumm, Roger
Meeting / Mileage
66.05
Busti Lumber Co
Repairs / Supplies
68.01
Card Member Service
Postage / Supplies / Fees
618.74
Carolina Software
Office Expense
400.00
Cerwinske, Lavern
Meeting / Mileage
47.76
Charles City Press
Legal Publications
208.30
City Laundering
Uniforms
881.67
Culligan
Office Expense
85.20
CUSB
Bank Service Charge
60.68
Dunlay, Jerry
Meetings / Mileage
369.20
E & E Welding
Labor
91.48
Farmland Hardware
Service Materials
423.00
Haar, Gerald
Meeting / Mileage
41.96
HLW Engineering Group
Professional Fees
3,888.25
Huber Supply Co.
Misc. & Tools
278.20
Innovative Ag Services
Diesel & Gasoline
6,318.96
Iowa DNR
Professional Fees
16.00
Jendro Sanitation
Labor
485.00
Johnson, Jeremy
Misc.
564.54
Joerger, Jerry
Meetings / Mileage
222.80
Johnson Oil Co.
Diesel & Gasoline
100.00
Kamm, Doug
Meeting / Mileage
60.30
Keeling, Joe
Meeting / Mileage
45.44
LR Falk Construction
Rock
15,015.19
Lantow, Cindy
Meetings / Mileage
229.70
Liberty Tire
Tire Disposal
1,320.28
Midwest Electronic Recovery
E-Waste Disposal
1,292.50
Murphy, Smith & Co. PLLC
Office Expense
122.00
New Hampton Tribune
Ads
136.03
North Iowa Broadcasting
Advertising
1,300.00
North Iowa Media Group
Ads
162.18
O'Connell, Trevis
Meeting / Mileage
54.55
Omnitel Communications
Phone & Internet
341.84
Osage, City of
Leachate Disposal
18,075.00
Popp Excavating
Labor
683.80
Riley's Inc.
Office Supplies
496.31
Sanco Equipment
Repairs / Supplies
136.23
Scharper Services LLC
Rock
1,216.80
Shuttleworth & Ingersoll
Legal Fees
2,500.00
Smith Ag
Leachate Disposal
17,500.00
Spahn & Rose Lumber Co.
Parts
107.86
Smolik, Steve
Meeting / Mileage
55.70
Swenumson, David
Meeting / Mileage
64.90
US Cellular
Phone & Internet
73.56
Vanguard Publishing
Ads
37.80
Voaklander Consulting
Meetings / Mileage
4,543.38
Wright, Tyler
Meeting / Mileage
140.30
Ziegler Inc.
Repairs
3,560.66
Zoll, Tim
Meetings / Mileage
63.75
$ 87,428.99
Unapproved - Executive Board Minutes
May 12, 2020
On Tuesday, May 12, 2020 in the Meeting Room at the Floyd Mitchell Chickasaw landfill and via Zoom (due to the COVID-19) at 5:00 p.m. the regular meeting of the Executive Board, of the Floyd-Mitchell-Chickasaw Solid Waste Management Agency was held.
Chairman Jerry Dunlay in the chair and Executive Board Members, Jerry Joerger, Al Anhorn, Trevis O’Connell and Steve Smolik were present in the Board Room and Doug Kamm, Cindy Lantow and Bobby Schwickerath were present by Zoom.
Absent: Tim Zoll, representative of Chickasaw County.
Employees present: Lori King, Christian Fox and Landfill Director Joel Voaklander.
Guests: Alan Powell by Zoom and Gerald Harr in the Board Room.
A motion was made to approve the consent agenda as presented including the agenda for this meeting, Minutes of the February 2020 Executive Board Meeting; Summary List of Bills for March & April 2020 by Jerry J. and second by Steve S. All members present voting aye, motion carried.
The financial statements were discussed. Jerry J. stated that we are 7 months into our fiscal year and the revenue and expenses look to be on track. Discussion was held on the CD list with updates on what is coming due and what will be re-invested. A motion was made by Cindy L. second by Doug K. to approve the financials as presented. All members present voting aye, motion carried.
Director’s Report – Joel Voaklander, director at the Landfill gave the Board an update on several items – working on Handbook and Job Descriptions, continues to work with HLW, getting the scale cleaned out. Jerry Dunlay stated that he had noticed a lot of improvements at the landfill since we have a director and all seems to be working well.
The new FMC Landfill Handbook & Job Descriptions were discussed and a motion by Bobby S. seconded by Steve S. to approve as presented. All members present voting aye, motion carried. (Copies are on file at the landfill).
Discussion was held on the quote from Electronic Engineering for new radios. Doug K. stated that Circle K out of Charles City would like to quote the radios. A motion was made by Bobby S second by Doug K. to table this at this time and to get quotes from Circle K. All members present voting aye, motion carried.
Approval of the ERRAP is needed for the DNR, it states what is to be done in case of emergencies. A motion was made by Al A. second by Bobby S. to approve the ERRAP. (A copy is on file at the FMC Landfill). All members present voting aye, motion carried.
A contract with HLW for the Comprehensive Plan was presented in the amount of $14,500 max. The plan needs to be re-done every 5 years. Alan Powell explained the plan a bit and brought up some points of discussion and to make sure everything is defined as it should be. A motion was made by Jerry J. second by Trevis O. to hire HLW to re-do the plan for the FMC Landfill. All members present voting aye, motion carried.
Discussion was held of the POWT agreement with Elma. After discussion on how many loads that they can take and the price, a motion was made by Jerry J. second by Steve S. to table the agreement until we see what a definite price will be per gallon but to allow 3 loads of Leachate to be taken to Elma and to pay the 3.5 cents per gallon. All members present voting aye, motion carried. Gerald Harr from Elma will go back to their Council to see if they will go to 3 cents per gallon.
A motion was made by Bobby S. second by Doug K. to approve the director to get price quotes on a new Trak Loader. Our present one has 5200 hours on it and was purchased in 2014 and is used a lot. All members present voting aye, motion carried.
Discussion was held on the possibility of paving the main road in the future. A motion was made by Jerry J. second by Bobby S. to go ahead and finalize a plan to be presented to the full board. All members present voting aye, motion carried.
It was also discussed that we should have a capital improvement plan with no action taken at this time.
There being no further items requiring board action, the meeting was adjourned 6:55 p.m. with a motion by Jerry J. second by Steve S. All members present voting aye, motion carried.
June minutes will be published in the Charles City Press. A copy of the February minutes can be found on our website.
____________ ______________________
Jerry Dunlay, Chairman
ATTEST:
___________ _____________________________
Cindy Lantow, Board Secretary
LIST OF BILLS –
Alliant Energy
Electric Service
1,018.99
Alta Vista Shopper
Ads
100.00
Anhorn, Al
Meeting / Mileage
116.00
Ashley, Marguerite
Meeting / Mileage
65.16
Betsinger, Clinton
Meeting / Mileage
51.68
BMC Aggregates LC
Labor / Materials
1,064.39
Bodensteiner Impl.
Repairs, ATV
440.91
Brumm, Roger
Meeting / Mileage
66.05
Busti Lumber Co
Repairs / Supplies
68.01
Card Member Service
Postage / Supplies / Fees
618.74
Carolina Software
Office Expense
400.00
Cerwinske, Lavern
Meeting / Mileage
47.76
Charles City Press
Legal Publications
208.30
City Laundering
Uniforms
881.67
Culligan
Office Expense
85.20
CUSB
Bank Service Charge
60.68
Dunlay, Jerry
Meetings / Mileage
369.20
E & E Welding
Labor
91.48
Farmland Hardware
Service Materials
423.00
Haar, Gerald
Meeting / Mileage
41.96
HLW Engineering Group
Professional Fees
3,888.25
Huber Supply Co.
Misc. & Tools
278.20
Innovative Ag Services
Diesel & Gasoline
6,318.96
Iowa DNR
Professional Fees
16.00
Jendro Sanitation
Labor
485.00
Johnson, Jeremy
Misc.
564.54
Joerger, Jerry
Meetings / Mileage
222.80
Johnson Oil Co.
Diesel & Gasoline
100.00
Kamm, Doug
Meeting / Mileage
60.30
Keeling, Joe
Meeting / Mileage
45.44
LR Falk Construction
Rock
15,015.19
Lantow, Cindy
Meetings / Mileage
229.70
Liberty Tire
Tire Disposal
1,320.28
Midwest Electronic Recovery
E-Waste Disposal
1,292.50
Murphy, Smith & Co. PLLC
Office Expense
122.00
New Hampton Tribune
Ads
136.03
North Iowa Broadcasting
Advertising
1,300.00
North Iowa Media Group
Ads
162.18
O'Connell, Trevis
Meeting / Mileage
54.55
Omnitel Communications
Phone & Internet
341.84
Osage, City of
Leachate Disposal
18,075.00
Popp Excavating
Labor
683.80
Riley's Inc.
Office Supplies
496.31
Sanco Equipment
Repairs / Supplies
136.23
Scharper Services LLC
Rock
1,216.80
Shuttleworth & Ingersoll
Legal Fees
2,500.00
Smith Ag
Leachate Disposal
17,500.00
Spahn & Rose Lumber Co.
Parts
107.86
Smolik, Steve
Meeting / Mileage
55.70
Swenumson, David
Meeting / Mileage
64.90
US Cellular
Phone & Internet
73.56
Vanguard Publishing
Ads
37.80
Voaklander Consulting
Meetings / Mileage
4,543.38
Wright, Tyler
Meeting / Mileage
140.30
Ziegler Inc.
Repairs
3,560.66
Zoll, Tim
Meetings / Mileage
63.75
$ 87,428.99
